In this tutorial, we will continue exploring the fascinating world of Excel Conditional Formatting. Say you want to highlight in green all cells from Column B, which also exist in Column C. For this example, there is one list of names in Column B and another in Column C, as shown below. In Excel, you can use conditional formatting to highlight a cell if its value exists in another column. Highlight a Cell if Its Value Exists in Another Column.
![]() ![]() ![]() Enter the formula in the corresponding box. In the New Formatting Rule window, select Use a formula to determine which cells to format. On the Home tab, in the Styles group, click Conditional formatting > New Rule… Select some empty rows below your data, say 100 blank rows. In this case, the conditional formatting will be automatically applied to all new rows. Convert a range of cells to a table ( Insert tab > Table). For your Excel conditional formatting formula to work correctly, please always follow these simple rules. If you are not quite happy with the format preview, click the Format… button again and make the edits.Tip. Make sure the Preview section displays the format you want and if it does, click the OK button to save the rule. When done, click the OK button. If the standard palette does not suffice, click More colors… and choose any RGB or HSL color to your liking. Switch between the Font, Border and Fill tabs and play with different options such as font style, pattern color and fill effects to set up the format that works best for you. Please pay attention that the formula works with text values as well as with numbers.Naturally, you can use two, three or more conditions in your =AND and =OR formulas.These are the basic conditional formatting formulas you use in Excel. In this case, you use analogous formulas: Condition=$B25, $B2$B2 - format cells or rows if a value in column A is not the same as in column B.As you can see in the screenshot below, these formulas work for text values as well as for numbers.If you want to format your Excel table based on 2 or more conditions, then use either =AND or =OR function: Condition=AND($B20, $D2="Worldwide") to change the background color of rows if the number of items in stock (Column C) is greater than 0 and if the product ships worldwide (Column D). However, these rules do not work if you want to conditionally format certain columns or entire rows based on a cell's value in another column. Highlight the nearest value in the data setFormulas to compare values (numbers and text)As you know Microsoft Excel provides a handful of ready-to-use rules to format cells with values greater than, less than or equal to the value you specify ( Conditional Formatting >Highlight Cells Rules). Compare values based on several conditions (OR and AND formulas) Excel Highlight Cell If Value Exists In Another Column How To Format Empty=if(false,"OK", ""), and you don't want such cells to be treated as blanks, use the following formulas instead =isblank(A1)=true or =isblank(A1)=false to format blank and non-blank cells, respectively.And here is an example of how you can use the above formulas in practice. If you use some Excel function that returns an empty string, e.g. The formulas above will work for cells that are "visually" empty or not empty. Conditional formatting for empty and non-empty cellsI think everyone knows how to format empty and not empty cells in Excel - you simply create a new rule of the " Format only cells that contain" type and choose either Blanks or No Blanks.But what if you want to format cells in a certain column if a corresponding cell in another column is empty or not empty? In this case, you will need to utilize Excel formulas again:Formula for blanks: =$B2="" - format selected cells / rows if a corresponding cell in Column B is blank.Formula for non-blanks: =$B2"" - format selected cells / rows if a corresponding cell in Column B is not blank.Note. Orange rows (a cell in column B is not empty): =$B2"" To achieve this, you need to create 2 conditional formatting rules with the following formulas: So, you want the entire row to turn orange when you've made a sale and when an item is delivered, a corresponding row should turn green. These 2 columns have a value only if a sale has been made and the item delivered. In this case, you will need to employ an Excel conditional formatting formula again, and this time we will be using the COUNTIF formula. This formula will find all such cells, regardless of where the specified text is located in a cell, including " Ships Worldwide", " Worldwide, except for…", etc:If you'd like to shade selected cells or rows if the cell's content starts with the search text, use this one:If your task is to conditionally format cells with duplicate values, you can go with the pre-defined rule available under Conditional formatting > Highlight Cells Rules > Duplicate Values… The following article provides a detailed guidance on how to use this feature: How to automatically highlight duplicates in Excel.However, in some cases the data looks better if you color selected columns or entire rows when a duplicate values occurs in another column. However, this will only work for exact match.For partial match, you will need to use either SEARCH (case insensitive) or FIND (case sensitive).For example, to format selected cells or rows if a corresponding cell in column D contains the word " Worldwide", use the below formula. Excel formulas to work with text valuesIf you want to format a certain column(s) when another cell in the same row contains a certain word, you can use a formula discussed in one of the previous examples (like =$D2="Worldwide"). You may want to check this box just as an extra precaution, in case you add a few other rules in the future that may conflict with any of the existing ones. Ms outlook for mac edit meetingThis method works for any data types: numbers, text values and dates. I've decided to change a font color in this rule, just for a change : )Highlight duplicates without 1 st occurrencesTo ignore the first occurrence and highlight only subsequent duplicate values, use this formula: =COUNTIF($A$2:$A2,$A2)>1Highlight consecutive duplicates in ExcelIf you'd rather highlight only duplicates on consecutive rows, you can do this in the following way. Highlight duplicates including 1 st occurrences=COUNTIF($A$2:$A$10,$A2)>1 - this formula finds duplicate values in the specified range in Column A (A2:A10 in our case), including first occurrences.If you choose to apply the rule to the entire table, the whole rows will get formatted, as you see in the screenshot below. Create a conditional formatting rule(s) using these simple formulas:Rule 1 (blue): =$A1=$A2 - highlights the 2 nd occurrence and all subsequent occurrences, if any.Rule 2 (green): =$A2=$A3 - highlights the 1 st occurrence.In the above formulas, A is the column you want to check for dupes, $A1 is the column header, $A2 is the first cell with data.Important! For the formulas to work correctly, it is essential that Rule 1, which highlights the 2 nd and all subsequent duplicate occurrences, should be the first rule in the list, especially if you are using two different colors.
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